Break Free From Plastic

US Operations Assistant

This role will provide administrative and operations support to the BFFP US movement members and the BFFP US Coordination Team. The Assistant will also provide budget and grant development support to enable BFFP US’s small team to be able to facilitate and deliver the movement’s goals and strategies.
Job Description
  • Role Duration: As soon as possible in 2023 (ideally by February 1).
  • Salary and type: 20 hours/week, $30/hour [Some flexibility depending on experience and location].
  • Location: Remote work within the United States
  • Flexibility: Flexible working hours are required. 
  • As this role works across time zones, working hours will occasionally be outside of normal office hours.
  • Some domestic travel may be required.
  • Reports to BFFP US Coordinator.
  • This role may have some supervisory responsibilities for consultants and third party suppliers as delegated
The BFFP US Operations Assistant will likely focus on
  • Tracks, maintains and reports on BFFP US Movement participation
  • Ensure strong documentation and records of members projects, support, and activities including:
  • Maintaining directories, logs, resource databases and action alerts.
  • Maintaining accurate member lists, contact persons, and information across databases and in conjunction with global member lists.
  • Maintaining records for membership activities and Movement building needs, including collating analytics and metrics and Grant’s Key Performance Indicators.
  • Resource Center development, management and maintenance, supporting members' access to information (toolkits, resource development, compiling resources produced by members).
  • Supporting the micro funds program (administration).
  • Planning and organizing online events, including capacity-building webinars, workshops, trainings, and BFFP US WG meetings for members.
  • Tracking grant documentation including drafting financial and narrative reporting.
  • Respond to members’ queries promptly.
  • Draft and track regular communication products with members (e.g. monthly email, help identify stories for digital channels)
  • Oversee third-party contractors depending on projects (i.e. venue contractors, event organizers)
  • Manage the operational budget as assigned.

The BFFP movement has more than 170 core member organizations working throughout the United States and a few members working in Canada.

PERSON SPECIFICATIONS: Knowledge, Skills, and Experiences


  • Minimum of 2 years experience of effective operations, budget management or community organizing (organizer, mobilizer or in an engagement role, in a paid or voluntary capacity.
  • Previous budget management or grant reporting experiences.
  • Experience with online information management.
  • Exceptional communications skills including written English language skills.
  • Computer literate, and experienced with Google Suite tools, as well as other media technologies, online organizational tools, and social networking tools.
  • Demonstrated ability to turn projects around in a timely manner, maintain attention to detail, and adhere to deadlines;
  • Experience working in remote/ distance-based teams
  • An understanding, passion, and knowledge of US social justice movements, within the environmental justice movement preferred.


  • Collaborative team-player with strong interpersonal communication skills and demonstrated experience working with people from different cultures and nationalities.
  • Self-directed, takes initiative and is outcome and solution-focused.
  • Ability to speak or write in other languages.
Equal opportunity

GAIA  provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

How to apply

Please send a cover letter, resume, references and any other supporting information to  with the subject “US Operations Assistant.” Applications will be accepted on a rolling basis until the position is filled. Phone inquiries are not accepted.

About BFFP
#breakfreefromplastic is a global movement envisioning a future free from plastic pollution. We believe in a world where the land, sky, oceans, and water is home to an abundance of life, not an abundance of plastic, and where the air we breathe, the water we drink and the food we eat is free of toxic by-products of plastic pollution.Our vision is a world where the principles of environmental justice, social justice, public health, and human rights led government policy, not the demands of elites and corporations. This is a future we believe in and are creating together. We come together with a common goal - to bring systemic change through a holistic approach tackling plastic pollution across the whole plastics value chain, focusing on prevention rather than cure, and providing effective solutions.
Read More about our Principles here.
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